Tips for Developing an LMS RFP
Are you looking to create a serious LMS Request for Proposal?
Then you've come to the right place! In this article, I'll share a check list that will help you write a proposal that is sure to stand out from the crowd.
You need more than just an administrative list. You also work with creative people and you want your department and company to be seen as an innovative group that shares a modern vision of its educational tools and mechanisms.
So you need to make sure you select a Learning Management System (LMS) that offers you the functionality to:
Creation
Management
Security
Administration
Certification
... and much more. A challenge!
Whether you're creating an LMS RFP for a private company or for a public organization, following these tips and strategies can give you the best chance possible of success.
So let's get started!
Understand the LMS project scope
Before embarking on any e-learning journey, it is essential to first plan your route and identify the various stages.
Without a clear understanding of your goals, it will be difficult to determine the best way to achieve them.
An e-learning course always has an objective, such as:
Solving a problem
Improving performance
Eliminating errors
Increasing knowledge of a product or service
Learning how to apply protocols
and so on.
I recommend you to organise a workshop with the stakeholders.
Who is your audience, personas, students…
When considering an Learning Management System (LMS) for your organization, it is important to take into account the needs of your learners.
This includes their technical experience, educational background, and professional skill sets.
By understanding your learners, you can more easily find an LMS that meets their needs and helps them reach their learning objectives.
Your RFP needs to list a clear description of your elearning audiences.
eLearning Brand Matters
If you want your company e-learning platform to make a good impression, it's important to choose a reputable brand!
Your e-learning courses and elearning platform are a reflection of your company, so it's important to make sure they reflect your company culture and values.
This elearning project is an excellent opportunity to showcase your company in a positive light and strengthen your brand identity.
Every project carries the company's flag. Before choosing your e-learning platform, make sure that the platform is fully customisable:
Logo
Fonts
Colours
Images
Structure of the homepage and dashboard
Single page creation
Structuring of the course catalogue
Cours workflow
WEBINARS and Virtual Classe Room
Avatars
...
There are many things to consider when choosing an e-learning platform for your company. One important factor is whether or not the Learning Management System (LMS) is white label and fully flexible.
Ask Information on the Authoring Tool
As your company looks to the future, an e-learning platform with a proprietary authoring tool has become a must.
E-learning courses are like living organisms in that they evolve and adapt. Therefore, it is important to select an e-learning platform with a modern, integrated authoring tool that can keep up with these changes.
Here are some features that should be available in your e-learning platform:
Royalty-free image library
Layout within limits
Integration: image, video, document, audio
Library of pre-designed templates
Video test and question
Library of question types
Text editor
Choice of colours
Image with hotspot
Flash cards
Option to create activities like organize, move, select...
Select Also the Team and their Portfolio
When it comes to developing an elearning platform, it is important to select an agency that is friendly and with whom you can discuss and brainstorm new ideas and features.
List in your RFP the requested skills and choose an agency that is creative and has knowledge of content development, not just technology!
Ask for their portfolio and talked to their clients!
Video-base eLearning Platform
In your RFP you may be wondering what the best e-learning platform is to use for your video content. While there are many great options out there, we believe that the video base e-learning platform is one of the best.
Here's why:
This medium allows complex concepts or processes to be presented in a digestible, educational and attractive way, thus facilitating the retention of information.
The Learning Lab Video First eLearning platform has been specially design for:
Onboarding
Sale enablement
Product presentation
Virtual class
Video speech exercise
Technical presentation
3D objects…
IN your RFP Ask these questions:
- Are the videos adapted and formatted to the user's internet?
- Can you make quiz videos where the video stops after a question and the learner can answer the question?
- Is it possible to create interactive videos in the platform?
- Can we integrate Youtube or Vimeo video links?
- Can you integrate videos into flashcards or hotspots?
- Can you upload videos to the library?
How the vendor is handling Quizzes?
E-learning platforms are great for managing assessments, tests, and certifications for your community. Here are some essential features to help you get the most out of your platform:
Question bank,
Video Quiz
Description
Leaderboard points
Selective looking
Fully custom catalogue and dashboard
Branches
Scheduled content
Automatic reminder
Automatic continue to…
Quiz Type: SCORM, ASSESSMENT, POLL, VIDEO TEST…
Pass rate and Number of attempts
Question order: ramdon
Quiz timer
Screen recording
Override quiz evaluation type: Result at the end or directly…
Timeout handling / Result is calculated even upon timeout…
Non Mandatory
Certification, badges, Award…
The ability to create unique versions of quizzes so that each member of your community can have a personalized experience.
How to Manage the users on the elearning platform
It is important for you to know exactly how you are going to manage your learners from registration to training and certification management.
So here is a simple list where you can select important points for your RFP eLearning Platform.
If some of the terminology is a bit obscure or you have any questions, don't hesitate to contact us.
API and sigle signon
Bulk add users
Audiences Management
Brand and white label branches
Roles Management
Audit Log
Download data
Complexe filtering system:
Activities
User parameters
User progress
Quiz data
Assessement
Relocation
Internal communcation
Automatic notification
Security features for LMS
Put all the security on your side and test the professionalism of your future provider!
The list of questions is not too long but vital!
Where is your Data Centers?
How do you back up your datebase and what is the process?
I invite you to also read our full article on security and GDPR!
I hope this article will help you with your RFP.
But I strongly invite you to organise a workshop with your colleague where per topic you list the needs and ideas: security, certification, creativity, video, learning experience, audience management...
Be careful! Don't get caught up in the administrative side of the project.
Remember that the learner should always be at the centre of the project. So you need a creative eLearning platform where creativity is at the centre of your project.
Ask for a free demonstration of our eLearning Platform. Our approach to eLearning is unique and the learning experience and the learner are at the centre of our strategy